New constitution as approved at a meeting of the Council held on 5th July, 2000
The name of the Community Council shall be Kilsyth Community Council (hereinafter called “the Council”).
The objectives of the Council shall be (a) to ascertain, co-ordinate and express the view of the community which it serves to North Lanarkshire Council concerning matters for which North Lanarkshire Council is responsible; (b) to ascertain, co-ordinate and express the views of the community which it serves to public bodies and industrial concerns which have an affect on the community from an administrative, social or economic point of view; (c) to take such action in the interests of the community which it serves as appears to the Council to be expedient and practicable, and (d) to seek financial support from any source for projects which further the foregoing objectives.
The area represented by the Council shall be defined in appendix one of the North Lanarkshire’s Scheme for Community Councils.
Arrangements for the election and co-option of members to the Council shall be as set out in paragraphs 5 and 6 of the North Lanarkshire Scheme for Community Councils.
The Council shall in each year hold meetings in accordance with the provisions of paragraph 7 and 9 of the North Lanarkshire Scheme for Community Councils.
Written notice of each meeting, detailing the business to be transacted, shall be given, or sent by second class post, to all members of the Council and to all members of North Lanarkshire Council representing any part of the Council area, not less than 10 days prior to the meeting.
At the first meeting after elections, the Council shall appoint from its membership, a chairman, secretary and treasurer. The Council shall have power to appoint such other office bearers as it may see fit, from time to time. It shall be the duties of the office bearer to attend every public meeting of the Council. It shall be competent, if so resolved, to make payment of honoraria to the chairman, secretary and treasurer. All office bearers shall be appointed until the first annual general meeting thereafter and shall, then, be eligible for re-appointment.
The duties of the chairman shall be to conduct meetings of the Council, to co-operate with the secretary in arranging the agenda for meetings.
The duties of the secretary shall be to arrange for a minute of all meetings of the Council to be taken and prepared for the approval of the Council.
The duties of the treasurer shall be to keep proper records and vouchers of all monies belonging to the Council, to prepare regular financial statements for the Council, to make available to the Director of Finance of North Lanarkshire Council, or his appointed auditor all records and vouchers required for the annual audit and to operate in the name of the Council; and a bank account, which shall require the signature of the treasurer together with the signature of either the chairman or the secretary to withdraw funds. The treasurer shall have the duty to see that all monies received by the Council are used to further the objects of the Council.
The Council may appoint Committees/Groups to assist them in the discharge of its duties in terms of paragraph 9.8 of the North Lanarkshire Scheme for Community Councils.
The quorum for the meetings of the Council shall be as determined in paragraph 4.3 of the North Lanarkshire Scheme for Community Councils.
The arrangements for the financial management of the Council shall be as determined in paragraphs 9.4 and 10 of the North Lanarkshire Scheme for Community Councils and in accordance with such other advice as the Director of Finance of North Lanarkshire Council issues from time to time.
The title to all and any heritable property which may be acquired by/or for the purposes of the Council shall be and shall thereafter stand in the name of the chairman, vice-chairman and secretary of the Council and their successors in these respective offices and trustees for and on behalf of the Council.
The provisions for the dissolution of the Council shall be as determined in paragraph 13 of the North Lanarkshire Scheme for Community Councils.
The Council, shall exchange with North Lanarkshire Council, agenda and minutes of their meetings. The Council will make available in a public library, convenient to their area, or any such public place, a copy of their minutes.
For the purpose of the general liaison with the Council, the Director of Administration of North Lanarkshire Council is recognised as the official liaison contact point.
Amendment to the Council’s Constitution can be considered by the Council only at the AGM or at an Extraordinary General Meeting called for the purpose in terms of paragraph 7 of the North Lanarkshire Scheme, and shall have effect only if approved by a majority of members of the Council present and voting at the meeting and thereafter approved by, or on behalf of North Lanarkshire Council.
In any instance where there is a conflict between any provision of the Constitution and the North Lanarkshire Scheme for Community Councils currently in force, the provisions of the North Lanarkshire Scheme will apply notwithstanding any contrary provision of the Community Council Constitution.
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